Deferred Exam or Assignment

Applications for deferral of examinations or assignments must be made in accordance with rules and regulations published in section 2.5 and 2.6 of the Undergraduate Calendar .

If you are applying for a deferral due to illness you will be required to see a physician in order to confirm illness and obtain a medical certificate dated no later than one working day after the examination or assignment deadline. This supporting documentation must specify the date of onset of the illness, the degree of incapacitation, and the expected date of recovery.

If you are applying for a deferral for reasons other than personal illness, please contact us for information on other forms of documentation that we accept.

Deferrals of assignments must be supported by confirmation of the assignment due date, for example a copy of the course outline specifying the due date and any documented extensions from the course instructor.

Deferral applications for examination or assignments must be submitted no later than 5 working days of the original final exam or assignment deadline.

Information on Rules and Procedures for Writing Examinations is available on the following pages:

• Scheduling/deferred
• Rules and Procedures for Writing Examinations

Please consult Academic Dates and Deadlines for Deferred Examination Periods.

1. Students will not be given a deferral of a deferred final examination or final assignment.
2. Students who are unable to write their deferred final examination(s) or submit their final assignment(s) by the assignment deadline may submit an Undergraduate Academic Petition to the Registrar’s Office in order to explain the circumstances.
3. Undergraduate Academic Petitions will ONLY be processed by the Registrar’s Office once all of the required information, as stated below, is provided.

Deadline Information

The Undergraduate Academic Petition must be accompanied by appropriate and complete documentation regarding the circumstances which were beyond the student’s control that resulted in missing the deadline and this must be submitted within 5 working days after the scheduled date of the missed examination or the assignment deadline.

Required Documentation

• Students who were unable to complete a deferred final examination or final assignment due to illness will need to see a physician within one business day of the missed examination or assignment deadline. All original Medical documentation submitted in support of the Undergraduate Academic Petition must include:

i. The date and time of the visit with the physician ii. The date of the onset of the illness iii. The (expected) date of recovery and iv. The degree of incapacitation

• In some cases, it may be advisable to have your doctor complete the Carleton University Medical Certificate to ensure that your medical documentation is complete.
• For other circumstances beyond the student’s control (for example, a death in the immediate family), official documentation is required
• Students who have missed three or more deferred examinations and/or assignment deadlines at Carleton University in the past will be asked to provide additional information. Please contact the Registrar’s Office for details.

Final Decisions

In cases where it has been determined that a student was unable to complete the deferred final examination or deferred final assignment due to properly documented personal or medical reasons, performance in the course will be reviewed. The grade assigned will be based on the student’s term performance as follows:

• AEG – A final grade of AEG (Aegrotat) will be assigned if the student has completed and been assessed on 60% or more of the course work (as defined in the course outline) and has achieved a final grade of at least 50% (assessing the grade for the missed work as zero%). The grade of AEG provides the student with a pass for the course but has no impact on the CGPA calculations.
• DNC – A final grade of DNC (Did Not Complete) will be assigned in cases where the term work is satisfactory (as defined in the course outline) but the student is not eligible for AEG. There is no course credit for DNC grades and there is no impact on the CGPA calculations.
• F – A grade of F will be assigned where term work is not satisfactory as defined by the course outline.

The Registrar’s Office will advise students regarding the final outcome for their Undergraduate Academic Petition either via e-mail to their MyCarleton (@connect) account or via mail.

Questions regarding missed deferred examination or final assignment procedures should be directed to registrar@carleton.ca.